You may be aware that in May 2018, the regulations regarding data protection in the United Kingdom will change, becoming the General Data Protection Regulations (GDPR). This means the way that schools manage all their data and information will also be changing.
Once the new regulations come into force, schools will have a number of objectives to meet regarding the accuracy and security of the data held on their pupils, parents and staff.
Often there are inconsistencies in the way that schools collect and store their data, with many processes being manual, paper-driven and time consuming.
Collecting and maintaining data can be an expensive and time-consuming process for the school office and the new requirements of GDPR could potentially add to the load. With school budgets being continually stretched and no additional financial support being made available to assist with GDPR compliance, school senior leaders will be looking to find cost-effective solutions to their challenges wherever possible.
Introducing the SIMS Parent Lite app
To help schools comply with the new GDPR regulations around data collection, accuracy and maintenance, we’ve created an easy-to-use, secure tool to help streamline the way schools collect and maintain parent and pupil data: the SIMS Parent Lite app. This is included as part of the SIMS annual entitlement fee, incurring no additional cost to schools who hold a SIMS core start-up kit licence and is available on iOS, Android and via a mobile enabled website. The SIMS Parent Lite app aids schools in managing data accuracy, upkeep and security in transit by enabling parents and staff to confirm data and update changes as required throughout the academic year.
The app allows parents to review and request changes to information such as medical details and dietary needs electronically, and thanks to a high level of customisation schools have the ability to control which data areas can be modified and add in additional free text areas to request further detail where needed.
Schools can use push notifications to alert parents when their input is required, and the electronic process removes the need for paper-based collection and storage systems, where records can easily be lost or damaged. This allows schools to be more proactive in the collection of data, and more responsive to information requests as they arise.
By taking this process online, schools give the power to the parents as they can keep their own data up-to-date and significantly reduce the administration process with the school.
With a simple to use interface and intuitive controls, the SIMS Parent Lite app reduces the need for extensive user login maintenance, without the need for your IT department. Parents have the ability to register and login with an existing email and quickly confirm their data or request modifications electronically.
Get started on your journey to GDPR compliance
The new regulations can be difficult to grasp, but Capita’s solution can help you get started with regards to data collection.
Getting started is straightforward; simply sign-up on the SIMS Parent Lite app page or contact your SIMS support provider.